Past Accomplishments and Future vision Of Sanctuary Club, Inc.
Presidential Analysis
Accomplishments of the Club over the past two years:
Started the Club - - - formed a corporation, developed by-laws and articles of incorporation, elected a board and officers. Formed a neighborhood watch program in concert with the Hoover Police Department, installed two no- solicitation signs, published a neighborhood telephone book, opened a checking account, established a budget, distributed quarterly newsletters, developed a data base with email addresses, developed an internet blog spot to keep our residents informed concerning the latest developments, created a help- committee to assist needy homeowners with minor household tasks, met with the Sanctuary developer and McKay Management to review budget items, established a committee to improve the appearance of vacant lots, encouraged and worked with the City of Hoover for road paving, established a committee that would contact the utility companies to realign selected water, electrical, and telephone boxes for residents, met with other neighborhood association managers for beneficial common interest items, held quarterly board meetings, convened residential annual meetings, held two ice cream socials and the first annual barbeque picnic.
Club membership since last year has grown from 54% to 97% of all residents. And guess what? Thanks to your encouragement, support, and that of your neighbors, we are just getting started!
What we learned about our Responsibilities:
The “Caldwell Sanctuary Owner’s Association Covenants and Restrictions,” [C.S.O.A.]
Article VII Maintenance Responsibilities “…No exterior changes, alterations or improvements shall be made to any Lot or Dwelling without first obtaining the prior written approval of the same from the Architectural Review Committee [A.R.C.]”
5.6 Landscaping Approval “In order to preserve, to the extent practicable, the natural landscaping and plant life currently situated on the property and in order to enhance the aesthetic appearance of the property, no landscaping, grading, excavation or fill work of any nature shall be implemented or installed by any Owner, on any Lot or Dwelling unless and until landscaping plans therefore have been submitted to and approved by the ARC.
Commentary: All of us must consistently abide by and encourage adherence to the C.S.O.A. Covenants and Restrictions if we want to maintain the quality neighborhood we desire. All residents ought to read, understand, and comply with the covenants and architectural standards.
If any resident is cited for a covenant violation, then it is incumbent upon them, as good neighbors, to correct it and move on. The better part of self-interest is to not make it an issue or hold a grudge. We are collectively and individually subject to the same covenants and restrictions.
Remember, all actions that must taken by McKay Management to enforce covenants are paid directly out of the annual dues assessed by C.S.O.A. Please endeavor to keep your costs and our costs down by applying to the Architectural Review Committee [ARC] prior to making additions, changes or deletions to your home or landscape.
Future Vision ---As we go forward.
It has become increasingly evident that we need our best and most talented leaders to step forward and serve on our board. We must continue to recruit these best leaders and workers and then encourage their participation. We need to closely monitor all actions and transactions involved in the management of our subdivision for the benefit of all residents in the Sanctuary.
It is very important that we anticipate the acceptance and control of our Owner’s Association when it is released to us by the developer. We have the opportunity to educate our board members on the duties they will need to perform when we are in control. We need to take advantage of our experience and be ready when the time comes for the transfer of association responsibilities from C.S.O.A. to the Sanctuary residents.
The Sanctuary Club’s Annual Meeting is scheduled for November 16th, 2010
This is our annual meeting at which time we will elect five new board members. This is an important meeting; so please mark your calendars and try to attend. Presently, we are in need of a good secretary who will keep the minutes at quarterly and special-called meetings. If you have an interest and would like to discuss the secretarial duties, then call me at 205-408-7445. Have a great remaining summer and try to STAY COOL.
Respectfully,
Dan Murchison
